Outsourcing vs Outstaffing: Whats the Difference and Which Should You Choose?

Mayıs 28, 2021by admin0

However, many clients have noticed that the model actually lends itself better to long-term collaboration. This is because it might take some time to get the communication where it needs to be. Since the client takes a more active part in managing the outstaffed team members, outstaffing models generally come with a much lower cost. This way, you can scale and speed up your software delivery while avoiding the hassles of recruitment and onboarding.

Provide workload to the team and train the team on the established development process in your company, agree or disagree on PTOs, give regular feedback on their performance. Team administration is taken care of, you don’t have to deal with the hiring process, payrolls, and team-building activities. Share with the vendor everything there is to know about the project budget, scope, schedule, quality requirements and have the ability to pay for the vendor’s services. So, we have discovered the risks and benefits of outstaffing above.

On the other side, the outstaffing model has challenges that some companies may experience. In case, they have not been informed in advance and taken all standards and practices to avoid these risks of IT outstaffing. Outstaffing is a remote employment model when the company doesn’t recruit people itself, but uses human resources of the vendor.


Let’s start with an explanation what the difference between software outsourcing and outstaffing is. An outsourcing provider usually works on a project-based business model which means that most likely the client entrusts the outsourcing company the whole project from A to Z. The client rarely has access to the development team itself and those people who complete all the work on the project usually work on several projects at a time. More control on your end means less responsibility on theirs and vice-versa. If your vendor has proven experience in software development and remote team management, either of the models should be on the table.

software outsourcing and outstaffing

In this case, the outsourcing development model may be a better choice. With the outstaffing service model, you are in charge of managing the development process. You decide on the tasks your team is working on, schedule those tasks, and manage all the development activities.

Innovative Solutions

Outstaffing is considered to be a more budget-friendly and transparent approach when it comes to cost. The client sources developers through a vendor in low-cost zones and pays per hour of their work, plus a service fee. In outsourcing, the price is defined by the vendor for the entire project in advance, so it can be hard to find out the kind of resources used in the work and their rates. Both outsourcing and outstaffing are less costly alternatives to in-house teams.

software outsourcing and outstaffing

Take part in the selection process to find the best fit for your project. ‘overseas’ teams – literally from over the sea, e.g. countries like India and Pakistan, which typically offer the lowest rates. Takes the PRD and elaborates on it to the point where the team has a very clear idea of what the customer wants and what is needed to deliver. Additionally, the Ukrainian IT services sector is one of the most developed, and prices are competitive. Only the client and his team are responsible for delivery issues.

As for outstaffing, this is the registration of personnel in the contractor’s staff. Since customers manage the assigned teams themselves, the management costs are lower compared to outsourcing. Outstaffing presumes a kind of personnel “rental” from a third-party company.

Software Development Outsourcing: Pros and Cons

In such cases, they resorted to software development outstaffing to augment their team with offshore developers. This allows companies to scale efficiently without being constrained to rigid financial commitments or physical resources. On average, there are no clear rules regarding the price of the methods.

It’s important to do your research and due diligence to make sure that you’re working with a reputable and reliable company. Outstaffing is a great option if your development team lacks specialists to do certain tasks or you need to add new features to already developed solutions. In each case, you should only partner with the tech vendors that have expertise in developing solutions for your industry, and are familiar with its requirements for software products. When you choose software development outstaffing, you should also know about its flipsides. The main difference between the outstaffing vs outsourcing model is now clear, but it’s also important to know the strengths and weaknesses of each practice. A remote developer or a team can start working on the project almost right away.

When and Which Model of Offshore Development to Choose

If you choose outstaffing vs. outsourcing, you will get to build your team in a joint effort with the vendor and handpick the best talent personally. Outstaffing vendors like nCube usually practice a strict selection process that includes multiple steps, from internal interviewing to English proficiency and company culture fit interviews. That way, the client is able to pick the best-in-class talent pre-approved by the provider. If your company is not very technology-oriented and you don’t have in-house professionals to oversee the work of the development team, then outsourcing may be a better idea for you.

With that in mind, you need to see if you have internal resources for team management if you choose this approach. When you outsource, you won’t manage the team, as the vendor handles the SDLC. In both approaches, the vendor handles payroll, team retention, overhead, and other remote team-related expenses. Outstaffing is a great way to jumpstart a project and meet tight deadlines. You just need to define the roles and a vendor will backfill the vacancies and help you integrate remote team members efficiently. The outstaffing vendors usually have a network of talent to let you get off the ground in a matter of weeks.

  • The outstaffing agencies are capable of choosing all the relevant specialists.
  • The concept behind is to reduce costs and a way to use someone else’s highly-specialised expertise and experience.
  • Smaller companies or those that are working on more innovative projects generally need business models with more hands-on management.
  • These can be minimized if you choose an outsourcing partner with a team that has a high level of English skills.
  • In outstaffing, you’ll know exactly how much time a team member invested in the project, which is typically a standard of 40 hours/5 days per week.

When a language barrier exists, it becomes difficult to communicate projects, timelines, and expectations. If you’ve decided that outstaffing is right for you, follow these steps to hire a reliable IT outstaffing company. Many startups choose to outsource their projects for these reasons. You’re solely responsible for software outsourcing and outstaffing the success or failure of the outstaffed developers. Now that we have made clear what these two terms are and what the benefits and drawbacks of these models are, we can move onto finding out which one to choose on what occasions. One of the great things about outsourcing is that you can staff up or down as needed.

Step 1 – Define the project scope

Suit your project’s requirements in terms of experience, expertise, availability, and skill sets with hand-selected developers at Uptech. One of the challenges of outsourcing is communicating effectively with someone who may be located in a different time zone and/or speak a different language. Miscommunication can easily lead to delays and frustration on both sides. This is why it’s so important to choose a company that has good communication skills and established processes in place to minimize misunderstandings.

All real estate solutions

The feedback from previous and current customers may reveal a lot about the quality the business provides. While browsing the vendor’s website, you may conduct a quick search. Poland, Ukraine, the Philippines, China, Brazil, Malaysia, and other non-English-speaking nations are favored locations for low-cost IT outsourcing.

Outsourcing is a contracting process where businesses delegate entire software development responsibilities to an external IT company. The contracted IT agency is responsible for recruiting and managing team members, handling administrative tasks, and submitting project deliverables. With outsourcing, the hiring company need not maintain in-house IT capabilities.

It also affords you more control over the entire process from start to finish. In short, outsourcing is better for those who don’t wish to create an entire IT department and who don’t want to be too involved in the overall development process. Classic outsourcing enables you to assemble a complete, professional, and experienced team to entrust to a specific project.

Outstaffing client can be sure that only professionals work on their project, as they interviewed and approved the team personally. When it comes to the outsourcing vs. outstaffing dilemma, it’s important to know that both approaches are suitable for different scenarios and goals. In this post, we will disentangle the two approaches from one another, focusing on their definition, differences, and similarities. This is when a company hires a third party to perform tasks, process transactions, or provide services. This can be said not about all outsourcing or outstaff agencies. Since you manage your team yourself, outstaffing is more cost-effective than outsourcing.

Leave a Reply

Your email address will not be published. Required fields are marked *

Diğer Ulaşım Bilgileri
Bize Ulaşın
Sosyal Medya
Sosyal Medyada Biz
Bize sosyal medya hesaplarımızdan ulaşabilirsiniz!
Bize Ulaşın
Diğer Ulaşım Bilgileri
Bize Ulaşın
Sosyal Medya
Sosyal Medyada Biz
Bize sosyal medya hesaplarımızdan ulaşabilirsiniz!

Copyright by ITEP INNOVATION. Tüm Hakları Saklıdır.

Copyright by ITEP INNOVATION. Tüm Hakları Saklıdır.